The PICES Trust Fund was established in 1994 according to Financial Regulation
6(i) to facilitate participation of a broad spectrum of scientists in
activities of the Organization. The Trust Fund is administered by the
Executive Secretary according to guidelines established by the Governing
Council.
| Income |
| |
(i) |
The Executive Secretary shall accept voluntary contributions
to the Trust Fund in accordance with Financial Regulations 6(viii)
and 7; |
| |
(ii) |
At the discretion of the Council, the Trust Fund may
be replenished by transfers from the Working Capital Fund. |
| Eligibility |
| |
(iii) |
Subject to Rule of Procedure 1(iii), any scientist from
a PICES Contracting Party may apply to the Executive Secretary for
support from the Trust Fund to participate in an activity of the Organization. |
| Activities |
| |
(iv) |
The resources of the Trust Fund may be used to: |
| |
|
a) |
facilitate participation by scientists in events that
are approved by the Council; |
| |
|
b) |
support PICES award-winning1
scientists to attend Annual Meetings; |
| |
|
c) |
support visits by scientists to laboratories for collaboration or
training related to scientific projects sponsored by the Organization; |
| |
|
d) |
support the PICES Intern Program; |
| |
|
e) |
support other activities as may be approved by the Council from
time to time. |
| |
1 |
Young scientists honoured by a PICES Committee or Program
for “best presentation” at the most recent PICES Annual
Meeting. |
| Applications |
| |
(v) |
Applications must reach the Executive Secretary at least
60 days before the proposed activity, unless specified otherwise.
Applicants must normally provide: |
| |
|
a) |
a description of their role in the activity; |
| |
|
b) |
their expertise, including a short CV; |
| |
|
c) |
the expected benefits for the Organization from their participation; |
| |
|
d) |
the amount requested and the total amount received previously from
the PICES Trust Fund; |
| |
|
e) |
the availability of other sources of funds to support their participation. |
| |
|
The Executive Secretary may require other information
to be included in the application. |
| |
(vi) |
The Executive Secretary shall inform the Point of Contact
of a Contracting Party when an application is received for a scientist
of that Party. |
| Priority |
| |
(vii) |
Subject to the availability of funds and the perceived
benefit to the Organization, the Executive Secretary will select the
recipients from among the eligible applicants to balance the following
objectives: |
| |
|
a) |
encouraging participation by early-career scientists; |
| |
|
b) |
supporting applicants who are able to contribute to the cost of
their participation; |
| |
|
c) |
giving priority to new or infrequent applicants for Trust Fund resources; |
| |
|
d) |
achieving a balance of disbursements among Contracting Parties. |
| Disbursements |
| |
(viii) |
At the discretion of the Executive Secretary, disbursements
may be paid to applicants by grant or by re-imbursement in amounts
not to exceed those established for the staff of the Organization. |
| Reporting |
| |
(ix) |
In accordance with Financial Regulation 6(viii), the
Executive Secretary shall report at each Annual Meeting on the condition
of the Trust Fund, including the contributions and applications received,
and their disposition. |
Publications
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